Privacy notice – photocopy copyright declaration forms

North Somerset Council is registered with the Information Commissioner’s Office for the purposes of processing personal data. The information you provide will be held and used in accordance with the requirements of UK and European data protection law.

Unless otherwise agreed with you, we will only collect and store the minimum personal data required by copyright law, including your name and address. It does not include any special category personal information, or information relating to criminal convictions or offences.

The processing of this information is lawful as it is necessary in order to take these steps to ensure compliance with the CopyrightDesigns and Patents Act 1988 (GDPR Article 6(1)(e)). The data will be held by North Somerset Libraries for six years, in accordance with the Limitation Act 1980.

We will not use your personal information in a way that may cause you unwarranted nuisance. Failure to provide the information will result in non-supply of the photocopy you requested.

We may lawfully disclose information to public sector agencies to prevent or detect fraud or other crime, or to support the national fraud initiatives and protect public funds under the Local Audit and Accountability Act 2014. Under the conditions of the Digital Economy Act 2017, we may also share personal data provided to us with other public authorities as defined in the Act, for the purposes of fraud or crime detection or prevention, to recover monies owed to us, to improve public service delivery, or for statistical research. We do not share the information with other organisations for commercial purposes.

You have the right to see the personal data we process about you, as well as the right of objection, rectification and restriction to destruction of records.

If you have any questions or concerns about the way we process your personal data, contact our Data Protection Officer at