Everyone working for electoral services has a legal duty to keep and process information about you in accordance with the law.
The Electoral Registration Officer (ERO) and Returning Officer (RO) are data controllers who collect and use information about residents to enable us to carry out specific functions for which we are responsible and to provide you with a statutory service.
We keep records about potential and actual electors, voters, citizens, candidates and their agents, staff employed at an election and the people we need to pay. These may be written down (manual records) or kept on a computer (electronic records).
These records may include:
- basic details about you, for example your name, address, date of birth and nationality
- unique identifiers (such as your NI number)
- scanned application forms and dates of any letters of correspondence
- notes about any relevant circumstances that you have told us
- details and records about the service you have receive,
- your previous or any redirected address
- the other occupants in your home
- if you are over 76 or under 16/17 years old
- whether you have chosen to opt out of the open version of the electoral register